1 Admin-Clerical jobs

Newcastle Based  Part Time- 20 Hours per Week Temporary Role 4-6 Weeks Competitive Salary and Benefits   Job Summary You will be responsible for a wide range of admin and event support duties, which will help to facilitate and manage the membership of the Orchard User Group. Our User Group has been established since 1993 and meets on a regular basis, to help enhance communication between Orchard and our customers. You will have responsibility for managing membership, arranging the User Group meetings and for keeping records of the meetings and the groups finances. Principal Responsibilities Admin Keep and maintain a list of current User Group members. Take minutes and record attendance lists (named individuals and organisations) for the User Group and Steering Group meetings. Keep and maintain an up to date database of all members of the User Group. Invite all new customers of Orchard to become members of the User Group. Make available on the Orchard website (in the User Group workspace) agendas, documentation, reports and minutes of the meetings in a timely manner. Arrange any necessary votes or ballots for meetings. Events Travel to meeting venues and organise necessary room set up Arrange venues for meetings, organise refreshments, and other facilities at meetings. Send timely invites and prepare all necessary collateral and paperwork ahead of meetings. Finance Maintain and monitor the User Group’s current account for subscriptions On an annual basis send subscription requests to all User Group members, collect, collate and record the incoming payments. As required, contact non-payers to expedite payment. Pay all invoices and accounts. Produce a treasurer’s report for each User Group meeting detailing all relevant financial information, including account balances, plus membership levels etc. Provide up to date financial information and/or opinion as required by the Steering Group, or members of that Steering Group, to enable decisions to be made, or strategy to be developed. Set up and operate other accounts and funds as requested by the Steering Group. Maintain VAT records and file annual returns as required by HMRC. Salary and Other Benefits Salary commensurate with skills and experience Company pension scheme Permanent health insurance and life assurance Westfield Health Cash Plan Scheme To apply for this role, please email hr@orchard-systems.co.uk with a CV and covering letter which includes a portfolio of some of your more recent work. The company reserves the right to vary or amend the duties and responsibilities of the post holder at any time according to the needs of the company’s business